Fast and Accurate PBJ Reporting for Senior Care Facilities

What if you could make Payroll-Based Journal (PBJ) reporting free from worry and stress? We'll simplify and automate the entire process, minimizing your risk and maximizing your time — and your peace of mind.

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Payroll-Based Journal Reporting Software for Skilled Nursing

Payroll-Based Journal (PBJ) Reporting is a mandatory Centers for Medicare & Medicaid Services (CMS) compliance requirement for skilled nursing facilities. It’s designed to maintain staffing accuracy and enhance transparency, which directly impacts a facility’s Five-Star Quality Rating. With Smartlinx PBJ reporting software, you can ensure accurate, timely PBJ submissions, and streamline CMS compliance—all from a single, easy-to-use platform

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Reduce the Stress of PBJ Reporting with Smartlinx

In the skilled nursing industry, inaccurate PBJ reporting can lead to severe consequences. Avoid hefty penalties, low CMS quality ratings, and denied Medicare and Medicaid payments with Smartlinx. We take the stress out of Payroll-Based Journal (PBJ) reporting by centralizing all your staffing data into one unified, intuitive platform. From automatic data collection and validation to timely CMS-compliant submissions, Smartlinx ensures accuracy, saves your managers time, and gives you peace of mind—so you can focus on providing exceptional care instead of chasing paperwork.

Automate PBJ Data Collection

Do away with manual work compiling PBJ data. Smartlinx automatically collects and classifies your employee data per CMS regulations — including the tricky stuff like overnight shifts, agency staff, or contractor hours — so it’s accurate and audit-ready at the click of a button.

Built-In Validation

Simple formatting errors, gaps in hire dates, or illogical shift times can lead to a rejection from CMS. Our reliable PBJ reporting software validates your staffing data against CMS rules before you submit.

Submit PBJ Reports in Minutes

Smartlinx makes submitting PBJ reports fast and simple. With just a few clicks, your staffing data is automatically aggregated, formatted into a CMS-compliant XML file, and submitted directly to the CMS portal— so filing is quick and painless. Designed for busy skilled nursing facilities, Smartlinx helps you to rest easy knowing your submissions are accurate, up to date, and fully compliant.

Always Audit-Ready

Smartlinx is a trusted partner for accurate PBJ reporting for nursing homes. We help you to be prepared for CMS audits with accurate and accessible records of your PBJ submissions and timesheets. Our solution keeps records of everything from your source data to your processing history to ensure you have a clear audit trail. With our PBJ reporting software, your facility stays compliant, organized, and ready for whatever comes next.

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PBJ Reporting FAQs

Below are answers to the most frequently asked questions about Payroll-Based Journal reporting for compliance purposes.

PBJ reports are due every quarter, with deadlines typically on February, May, August, and November 14 for the preceding quarter.

Yes, Smartlinx includes contract/agency staff in its PBJ reporting. It validates the data against CMS rules and flags potential issues.

Failure to submit PBJ reports on time can result in a one-star rating for the staffing category of that quarter, which may impact your facility’s overall CMS Five-Star rating.

Ready to Automate Your PBJ Reporting?

Avoid missing PBJ reporting deadlines with reliable CMS Payroll-Based Journal reporting software. Schedule a demo with Smartlinx today.

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Let’s Build a Smarter
Business Together

Let’s Build a Smarter
Business Together

Let’s Build a Smarter
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Let’s Build a Smarter
Business Together

Let’s Build a Smarter
Business Together

Let’s Build a Smarter
Business Together

Let’s Build a Smarter
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Fast and Accurate PBJ Reporting for Senior Care Facilities

Payroll-Based Journal Reporting Software for Skilled Nursing