Smartlinx Time & Attendance simplifies time tracking for senior care teams. With automated tools and real-time visibility, managers always know who’s staffed where across facilities, helping operations run smoothly.
Smartlinx offers time and attendance software designed specifically for senior care operations. We provide real-time visibility into employee hours across assisted living, skilled nursing, and long-term care facilities. You can monitor punches as they happen, enforce pay and staffing rules automatically, and proactively prevent overtime, time theft, and compliance issues across roles and locations-without the manual work.
Smartlinx Time & Attendance gives senior care leaders complete visibility into employee attendance across all roles and locations. Every punch, absence, exception, and overtime entry is captured in real time, so your managers always know who is on the job and at the facilities.
Overtime or labor overruns shouldn’t be discovered after the fact. Smartlinx actively helps you manage labor costs, by alerting managers when employees are approaching overtime thresholds so action can be taken before costs escalate. Automated pay rule enforcement and accurate attendance data make it easy to monitor, adjust schedules, and control labor costs across your workforce.
Smartlinx simplifies timecard processing for both managers and employees. Staff can review and correct punches in seconds with the Smartlinx Go mobile app so they can be confident they are being paid accurately, and managers can approve updates with a click. Shift differentials, rotations, and pay policies are automatically applied, ensuring timecards are complete, consistent, and ready for payroll—without manual work. Smartlinx connects directly with Smartlinx CarePay or your payroll provider, automating wage calculations so payroll is accurate and hassle-free.
Smartlinx makes compliance part of daily operations, not a last-minute scramble. The system enforces workforce policies automatically—preventing punch-ins from employees with expired licenses and tracking staffing levels against Hours Per Patient Day (HPPD) and required ratios. Real-time data alerts managers to potential shortfalls before they become issues, allowing schedules to be adjusted proactively.
Smartlinx also includes tools to create audit-ready Payroll-Based Journal (PBJ) reports to simplify compliance reporting for skilled nursing facilities. These automated reports help you stay compliant and save hours of manual data entry each pay period.
Manage time and attendance consistently across multiple facilities with centralized visibility and controls. Smartlinx Time & Attendance integrates seamlessly with scheduling, payroll, PBJ reporting, and intelligent time clocks to create a single source of truth for your workforce. Real-time insights into attendance helps you make smarter operational decisions while reducing errors and manual entry.
Facilities can choose from biometric time clocks using iris-scan recognition, GPS-verified mobile punches for staff clocking in from a phone, or web-based clock-in options, depending on what fits each location. All punch data feeds into the same system regardless of method, so records stay consistent.
Because Smartlinx uses a unified workforce platform, time and attendance data automatically flows into payroll as it is captured. Punches, overtime, and pay rules are applied in real time, eliminating manual handoffs between systems. The result is more accurate payroll, less administrative effort, and greater confidence that employees are paid correctly every pay period.
Biometric time clocks confirm the person clocking in is actually the employee scheduled for that shift, and GPS-verified mobile punches confirm where the clock-in happened. These both help to prevent time theft that occurs in shift-based environments.
Inaccurate timekeeping can lead to payroll errors, unapproved or unnoticed overtime, and inaccurate labor costs. Automated rule enforcement and real-time punch tracking can catch these issues before payroll runs rather than after employees have already been paid incorrectly.
Every punch, absence, and correction is kept as a permanent, auditable record, so facilities can quickly access accurate documentation on demand for a payroll review rather than reconstructing timecards after the fact.
Discover how senior care organizations use Smartlinx to gain real-time workforce visibility, control labor costs, reduce overtime, and simplify compliance—all while supporting staff and improving operational efficiency.
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