Assisted Living Workforce Management & HR Software

Reduce scheduling headaches, control labor costs, and simplify workforce operations with a platform purpose-built for assisted living.

Keep shifts covered and reduce scheduling inefficiencies
Align staffing with resident needs in real time
Control overtime and labor costs
Simplify payroll and compliance processes
Improve caregiver engagement and retention

Trusted by 5,000+ senior care facilities for more than 25 years.

5,000+

facilities using Smartlinx software

500,000+

caregivers using Smartlinx software

25+

years serving senior care organizations

Smarter Scheduling for Assisted Living Communities

Smartlinx helps assisted living communities move from reactive scheduling to proactive workforce planning with real-time visibility and automated shift coverage tools.

With Smartlinx scheduling, you can:

Reduce last-minute callouts turning into coverage gaps

Match staffing levels to resident needs

Fill open shifts faster with qualified caregivers

Improve schedule visibility across teams and locations

Reduce time spent manually fixing schedules

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Enhance Employee Engagement Through Mobile Self-Service

Happy caregivers deliver better care. Our assisted living scheduling software puts control directly in caregivers’ hands with Smartlinx Go, our mobile app designed to empower staff and improve employee communication.

With Smartlinx Go, your team can:

Request time off without tracking down managers.

Swap shifts seamlessly with qualified colleagues.

Pick up extra hours when it fits their schedule.

View schedules 24/7 from any mobile device.

Receive push notifications for instant updates.

When your team feels valued and empowered, turnover drops and the quality of care your residents receive improves.

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Control Labor Costs and Help Improve Care Continuity

Labor is your biggest expense, and even small inefficiencies add up quickly. Smartlinx helps you reduce overtime, minimize agency spending, and optimize your staffing ratios so you can deliver exceptional care without breaking your budget.

Four ways Smartlinx reduces cost:

Eliminate overtime

Real-time alerts prevent unplanned overtime before it happens, helping reduce overtime costs by up to 25%.

Reduce agency spending 

Fill open shifts instantly with qualified staff and cut your reliance on expensive agency workers by up to 56%.

Optimize staffing levels

Match your staffing to census and acuity automatically, ensuring you’re never over or understaffed.

Lower turnover costs

Engaged employees stay longer, helping you save thousands in recruitment and training expenses.

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Unified Workforce & HR Platform for Assisted Living Facilities

Our senior care-specific workforce platform integrates scheduling, time tracking, payroll, compliance and analytics into one unified system.

Smart Scheduling and Time Tracking

Auto-schedule based on resident care needs. Skill-based assignments ensure qualified staff handle specialized needs. Mobile clock-in with geofencing confirms on-site presence while real-time data feeds into payroll.

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Workforce Compliance

Stay compliant with state and government regulations by tracking certifications, monitoring expirations, and centralizing workforce documentation. Generate audit-ready compliance reports in just a few clicks, without relying on manual tracking or spreadsheets.

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Payroll

Smartlinx automates payroll for assisted living and senior living organizations by connecting scheduling, time, and HR data in one unified platform, helping reduce manual calculations, minimize errors, and ensure accurate, on-time pay.

With automated calculations for hours, overtime, PTO, and shift differentials, plus built-in compliance and tax support, Smartlinx simplifies payroll processing and improves visibility into labor costs across your organization.

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HR Management

Smartlinx helps assisted living and senior living organizations manage key HR functions, including onboarding, employee records, and credential tracking, all in one connected system.

By aligning HR data with scheduling and workforce activity, organizations can maintain more accurate employee records and reduce administrative workload across teams.

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Built-In Compliance Tools

Compliance isn’t optional, but it doesn’t have to be overwhelming. Smartlinx monitors state-specific labor laws, tracks certification expirations, and generates audit-ready reports with a single click. You’ll stay compliant without the constant worry, freeing you to focus on what matters most, your residents.

Take the Next Step with Smartlinx

You don’t have to manage scheduling chaos alone. Our integrated platform gives you the real-time visibility and control you need. Request a demo today to see how Smartlinx supports your mission of exceptional resident care.

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Success Stories

Parker Jewish Eliminates Unnecessary Labor Expenses with Smartlinx

Parker Jewish centralized its operations and achieved significant outcomes in labor cost control, time tracking, and scheduling efficiency:

Consolidation of 4 disparate systems into single, fully integrated suite
Proactively eliminate unnecessary labor expenses
Deeper insight enables greater monitoring of overtime

See All Success Stories Request a Demo

The Smartlinx Platform

Smartlinx is the complete workforce solution for senior care. From advanced scheduling, time and attendance, and payroll to PBJ compliance and vendor management, we give you the real-time visibility and control to optimize labor, ensure compliance, and empower your staff.

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Workforce Optimization

Source, manage, and optimize your non-employee workforce. Simplify costs.

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Human Resources

Source, manage, and optimize your non-employee workforce. Simplify costs.

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Compliance

Source, manage, and optimize your non-employee workforce. Simplify costs.

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Explore Our Full Product Suite Schedule a Free Demo

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